Of course you want to directly see the results of your cleanup action and not wait for Outlook to finally shrink the file for you. Where you can find the Compact Now command for your pst-file or ost-file depends on the mail account type and version of Outlook that you use.
Depending on your hard disk performance and how much you have deleted, this process could sometimes last for hours! Therefor, you might want to run this process overnight instead. This also gives you a nice overview of all the connected Data Files in your Outlook mail profile. These exceptions are discussed in the sections below. Starting the compacting process manually. Depending on your account type and Outlook version, this dialog may look a bit different for you.
It depends upon how many Outlook items you process, and their size. If you are having problems, such as Outlook running slowly or are in desperate need of more disk space, then you should run the compact process right away. For most people, running this process each quarter is probably sufficient. And for low volume Outlook users, you can probably get-away with running this annually. You can see my total Outlook data files total close to 2.
I went from almost 2. For my smaller PST data files, it completes in just a few minutes. But on my larger PST mailbox files that is over a Gig in size, it typically takes 20 to 30 minutes to complete. I have even seen situations when the compact can take up to an hour to finish on huge PST files, and sometimes even longer.
Just remember that when you are running the compact process, you will not be able to do anything else in Outlook, and your computer may even be somewhat sluggish. However, you can still switch to other programs and perform other activities while the compact process is underway.
For large Outlook files, there can still be a significant amount of " white space " in your file if you are under this threshold. This can make your computer run sluggishly and make Outlook somewhat unresponsive. And it will automatically stop the process if your system becomes active again. This means you have no actual control over when or how the system runs the compact process.
It can also take Outlook several days to completely compact your Outlook files in this manner. So there you have the steps to compact your Outlook data files. This site will provide you with resources, information, ideas, and techniques to help you be a more effective and efficient Email practitioner. I respect your privacy - Your Email will never be distributed or sold. Please watch for that Email, and thanks again! Organizational Behavioral Technical.
Take Control of your Inbox. Posts, Articles, and Techniques. Luckily, there is a simple way to compact unused space in your Outlook PST files which will reduce their size and increase their speed. Why do you need to compact your Outlook Files? Problem Solved! Also, it will reduce the large size of PST file. Now, if you erase items from a PST file then, gradually. However, if one wishes to shrink PST file immediately then, follow these below-mentioned steps. This method of compacting PST File will take just a few minutes.
Since, PST files come a lot in use in day to day lives of people. Thus, I made it a point to discuss all the issues related to it. PST over-sized file creates trouble for Outlook users in many ways. So, we have covered all the relevant facts and general solutions in this blog to enlighten users about the benefits of compacting an Outlook PST file.
Hopefully, user will find the ways to shrink PST file from this content. Size of Outlook PST file automatically becomes huge over a period of time, with constant sending and receiving of emails. So, eventually, problems like abrupt Outlook hang, not responding issues, start arising that ruin the overall productivity of MS Outlook. Another big consequence of a big PST file is that it greatly affects the performance of Outlook.
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